Here are some things to know:
1. ATTIRE - Red or Pink Hat Colors (RED, PURPLE, PINK AND LAVENDER) the entire time.....unless noted below:
Thursday - "TACO Bout A Party" - Casual Red Hat in Colors OR Wacky Outfit in ANY Color
Friday - "Great Gatsby Night" - Dressy Red Hat Regalia in Colors OR Gatsby Costume in ANY Color
Saturday Private Breakfast - Red Hat PJ's OR Casual Red Hat in Colors
Saturday Night - Glitzy Glamour Gala - Red and Pink Hat Glitzy Regalia in COLORS (No Black)
2. EVENT REGISTRATION
9/9 - Thursday - 12:00 p.m. - 3:00 p.m. - Package 1 ONLY
9/10 - Friday - 12:00 p.m. - 3:00 p.m. - Package 2 ONLY
Attendees MUST check in and pick up their OWN Registration packet.
As the Committee will have many responsibilities during the Extravaganza, both BEFORE and AFTER Registration, it is extremely important to have all attendees CHECKED IN by 3:00 p.m. Thank you.
NO REPLACEMENTS/SUBSTITUTIONS AFTER SEPT. 5
PLEASE BE ON TIME......BE PATIENT......YOUR TURN WILL COME
CHECK IN REQUIREMENTS: ALL ATTENDEES....NO EXCEPTIONS......45 DAYS REMAINING TO COMPLY RHS Membership Card AND Photo ID
Below are the acceptable forms of RHS Membership:
1. Actual RHS Card (must be Current.....not to Expire before 9/11/2021)
2. Copy of RHS Card.....either paper copy or picture of card on phone)
3. RHS Email confirmation.....this shows Member's Name, Me3mber's ID# and Expiration Date
4. Copy of QUEEN'S Chapter Roster, showing your name listed, Member ID and Expiration Date
5. RHS Website MEMBER SEARCH......shows Member Name, Chapters and Member Since Date
6. Member logs in to RHS website with their Username and Password, go under PROFILE and you may PRINT your OWN Card
3. ROOM RESERVATIONS / ROOMMATES
Many attendees have listed their roommates so far. Thank you . Some have questioned WHY do they need to list their room mates.
Let me give you some reasons:
1. There will be 400 attendees trying to check in at the Hotel Registration.
2. IF all roommates are listed, this will allow the Embassy Suites to PREASSIGN A KEY for each attendee in the same room, thereby expediting the hotel check in process. Do you want to be one that "holds up the line" or one that "keeps it moving"?
3. IF unlisted roommates arrive BEFORE the NAME the reservation is under......they will have to WAIT for you to arrive, thereby holding them up from getting into a room.
HOTEL CHECKIN - Upon arrival, IF your room is not ready, there will be a holding area for luggage.
A few of you have made your room reservations OUTSIDE the GROUP BLOCK. Please know any reservations made outside the room block will NOT benefit from the reduced PARKING RATES.
4. BRA CONTEST - Saturday Morning Breakfast
Your BRA must be in Red/Pink Hat colors and worn on the outside of your clothes. You may include a bra hat, but ONLY the "breast" bra will be judged. There will be a BRA CONTEST SIGN UP sheet on a table next to the Registration desk. Don't forget to sign up! Can't wait to see all the bra creations!
5. VENDOR SHOPPING
Thursday - Package 1 attendees ONLY. Must have REGISTERED and have your LANYARD and PURPLE WRISTBAND.
Friday/Saturday - Package 1 and Package 2 attendees. Must have REGISTERED and have your LANYARD and PURPLE WRISTBAND.
There will be a VENDOR CHECKPOINT TABLE to show your lanyard and purple wristband PRIOR to entering the Vendor Village.
Vendor shopping is for PAID EXTRAVAGANZA ATTENDEES ONLY.
All vendors, with the exception of 1, take CASH, CC, Check for payment. The other is CASH ONLY. There is an ATM in the hotel lobby area.
6. RAFFLES, BASKETS, SHARE THE WEALTH
Attendees, please NO LARGE BILLS. There is NOT a bank on site to break the large bills but ATM.
So bring your CASH.......there will be an abundance of great baskets and raffles!!
EXTRAVAGANZA EVENT Raffle - Buy tickets for a chance to WIN BACK YOUR ENTRY FEE........either $220 or $180, depending on your Package.
Winning Ticket drawn on Saturday Night
Saturday 2:00 p.m. - 4:00 p.m. CLAIM YOUR WINNING TICKETS DRAWN........TICKET #'s will be POSTED ON BOARD
20 - Share the Wealth Winners
12 - Baskets
12 - SunPots
There will also be NIGHTLY Raffles that include $100.00 CASH each. Also, at Saturday Morning Breakfast, a Raffle to include $100.
7. HOSPITALITY SUITE - Room 102 - Must Register first, have lanyard and purple wristband. Each attendee will be receiving (2) Bottled Waters and a Goody Bag
8. TABLES ASSIGNED - All seating has been completed.
**Please note.....Package 1 Attendees - Your table # might be the same all nights, however, some TABLE LOCATIONS are not the same each night.
There will be table charts posted at Registration Desk, so attendees can see where their table is nightly.
I worked on table seating for over 2 weeks, trying my best to accommodate the many different requests. This was NOT an easy task.
NO table or seat changes will be made.
9. ENTRY DOORS - Please use the "marked" doors closest to your table location, when entering the ballroom....Nightly and Saturday Breakfast. Doors to use will be #2, #3, or #4.
10. DOORS OPEN TIMES - Attendees, it is very important, due to timing of agendas, to please BE ON TIME, and ready to enter the ballroom when the doors open. Attendees will need to have their LANYARD and be wearing their PURPLE WRISTBAND .
11. FRIDAY NIGHT - "Extravaganza Opening Ceremony"........doors open at 5:30 p.m. Social Bar will be open. (Complimentary) Attendees are asked to be seated by 6:15 p.m. , so that all attendees can enjoy and hear the Opening Ceremony.
12. EVENT FLYERS - There will be a designated table near the Vendor's Room for Queen's to bring and display any UPCOMING RED HAT EVENT ONLY. No other flyers of ANY kind, NO flyers of personal selling of products, etc. No BLACK HAT events are to be displayed. NO flyers are to be placed on tables inside ballroom.
13. MASKS - Any attendee wearing a mask, when removing mask at table, please do not place on top of table. There will be "mask bags" available in the Hospitality Suite for those needing a place to "store" their masks while not using them. The "masks bags" are available on a first come basis.
Attendees.....the FSS Extravaganza Committee looks forward to seeing all 400 of you in just 45 days.
We have put together...we think....a great agenda for the Extravaganza.
Now........it is up to you to ENJOY AND HAVE A GOOD TIME WITH YOUR RED AND PINK HAT SISTERS!!